At CMIT Solutions we talk about our three promises: Defend Your Network; Protect Your Data; Empower Your People.
We address security and data protection quite a bit, but the question is how can you empower your team to improve your business productivity with simple technology solutions? You don’t need to spend tons of money, but yes, there is an investment in your employees productivity. Like all investments, there needs to be a business case for it and a return on investment. Technology is supposed to save you time, so here are some ideas on what you can do:
- Computers are an investment, and if your office staff is using slower computers designed for the home market–where Grandma is checking out “Spacebook”–it is probably not going to keep up with accounting, scheduling, or design software. You’re in business, get a business grade computer. If your computers are reaching 4 years old, budget for a replacement. If they break, they are probably not worth the repair cost. Don’t be penny wise and dollar foolish!
- Invest in a second computer screen. It results in a 60% increase in productivity.
- If you have more than 10 computers, it’s time to think of a server that will actually improve computer security and productivity by centralizing maintenance and security functions. You may not need a $10K computer–depending on your usage you may in looking at 1/3 of that cost. Don’t let servers scare you!
- Use tablets for your field representatives. Tablets are great for service technicians, especially if they are linked to your web based ticketing and billing system. Tablets may not replace a primary computer, but for mobile employees they are more effective than lugging around a laptop.
- Monitor your systems and employ a proactive maintenance plan. Don’t wait for it to break. Just like changing your oil on the service truck–have a preventative maintenance plan for the technology that schedules your appointments, connects with your customers, and manages your profit margin.
- Invest in security software–don’t rely on freebies you find on the internet. They slow down your computer and may cost you a security breach.