A signature file appears at the end of an email message and usually contains some or all of the following:
- A sign-off phrase like “Best regards” or “Thank you”
- The writer’s name, job title, and contact information
- The company name and web address
Signature files, also known as “sig files,” can also contain quotes and graphics. A successful sig file is like a little business card – it tells you everything you need to know about a business contact, and nothing you don’t. If you’re not currently using a signature file, you might consider it as an easy, nonaggressive way of promoting your business or web page. It also makes it easy for email recipients to access your contact information directly from their Inbox.
To set up a signature file in Outlook 2003, do the following:
- Go to Tools > Options.
- Go to the Mail Format tab.
- At the bottom, in the “Signatures” section, click the button titled Signatures.
- Click New.
- Enter a name for your new signature and click Next.
- Type in your text and modify as needed.
- Click Finish.
To set up a signature file in Outlook 2007, do the following:
In a new message, on the Message tab, in the Include group, click Signature, and then click Signatures.
On the E-mail Signature tab, click New.
Enter a name for your new signature and click OK.
Type in your text and modify as needed.